Notification of Parents 620-01-115-10-01

(Revised 3/20/12 ML #3317)

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When a provider or staff member of a licensed, self-declared, or registered program is the subject of a child protection services assessment, the department shall make a good faith effort to notify all parents of children receiving care in the child care of the results of the assessment. Parents may also receive the name of the subject and a summary of the facts of the assessment.

 

  1. The CPS worker shall prepare the notice that parents will receive. A copy of the notice will be placed in the licensing file for licensers to reference.

 

  1. The licenser will email a copy of this notice to the central office.

 

  1. The licenser shall ensure that the notification is properly distributed to parents who are enrolled at the child care at the time the notice is distributed.

 

  1. Distribution may occur by:

 

  1. mailing the notice to parents or,

 

  1. delivering the notice to the operator and requiring the operator to distribute the notices to parents either in person, or by a sealed envelope with the parent’s name on the envelope. The operator shall then return documentation of notification to the licenser. The licenser may require the operator to obtain parental signatures upon receipt of the notice.

 

  1. The licenser may need to obtain a written authorization of release (SFN 1059) from the subject, allowing the licenser to disclose the information to the director or supervisor of the early childhood services program if the operator of the program is a board of directors.

 

  1. The protocol for answering telephone calls regarding the notice will be decided locally based on county resources.